THE KLASS EVENTS APPROACH TO YOUR EVENTS OR CONFERENCE IS SIMPLE
We treat every client as an individual and therefore will offer tailored streamlined solutions that work for your specific requirements. We understand the complexity of the planning detail that needs to be put into a Conference, Seminar or Event.
We also understand what it means to produce, coordinate and complete all the strategic scheduling, research, administration, sourcing and logistics. We work to a strict planning formula and coordinate the details with the conference or event objectives always at the forefront. Quite simply, our medly of event planning services allows you to effortlessly plan and enjoy your event, conference or seminar with every element accounted for.
• Client Focused
• What Ever it Takes!
Klass Events approach to your event or conference is simple…we treat every client as an individual and therefore will offer tailored streamlined solutions that work for your specific requirements. We understand the complexity of the planning detail that needs to be put into a Conference, Seminar or Event. We also understand what it means to produce, coordinate and complete all the strategic scheduling, research, administration, sourcing and logistics. We work to a strict planning formula and coordinate the details with the conference or event objectives always at the forefront. Quite simply, our medley of event planning services allows you to effortlessly plan and enjoy your event, conference or seminar with every element accounted for.
We work in 5 stages for optimal planning, implementation and event delivery. We tick and cross check our list as each stage ends and new one begins so that nothing is missed.
• Stage 1: The Brief: Before the Event
• Stage 2: Communication: Preparation and Implementation Stage
• Stage 3: Countdown and Timelines: Getting Things Done
• Stage 4: The Event – On the Day All Systems Go
• Stage 5: After the Event – VIP
Stage 1: THE BRIEF: Before the Event
A successful event begins with our first meeting with you our client. We take the time to discuss and capture the essence of your event, your goals, your budget and what you want your event to look like. We discuss and take into account how those attending will want to feel, right from the moment your first guest arrives till the moment they leave we work together to create a memorable experience for them.
Klass Events leads the way in planning all aspects of your event: venue and site location, budget development, strategic planning, event promotion, on line event registration, event theme, marketing collateral including web page design—everything you could possibly need we take care of.
We leave nothing to chance and work with you to plan as much of the detail in our first initial meeting so we can get started.
Stage 2: COMMUNICATION: Preparation, Implementation and Accountability
Klass Events keeps the lines of communication wide open between you the client and us the Event Managers during the entire pre – event process. As part of our service we offer you regular event progress reports from the moment of conception to execution, ensuring a seamless, stress less event. You are always in the picture and coupled with our vast experience, insight and logistical know- how ensure that everything will run smoothly, no matter however large or small the occasion may be.
Stage 3: COUNTDOWN & TIME LINES: Getting things done
We work with you to set out a clear and achievable timeline and plan every detail right up until the last minute of your event. We set realistic timelines but allow some flexibility should we need to alter any of the details along the course of the planning stage. Our policy is that we meet with you and get agreement and sign off before we make changes to our brief, we keep you in the know every step of the way.
As the countdown begins we hold a pre event meeting with you to cross check lists and instructions and we also include a visit to the venue for a final inspection.
We conduct visual checks to all the vital areas at the venue e.g. toilets, power point outlets, exit doors, microphone placement, audio visual, data projector, seating arrangements, lighting, seating and room set up, placement of directional signage, delegate registration table, conference program, meal and breakout areas, catering etc..
Stage 4: The Event: On the Day All Systems Go
Klass Events will have everything in place well before the first delegate or guests arrive. From making sure the room is at the right temperature, to the selection of the music to set the right atmosphere and ambiance, through to the positioning of your company signage. We consult with catering staff as to your menu selection, right through to the position of the screen and data projector, to even the mints and water decanters on the tables, we take extreme care of all your specific requirements.
VIP: You are VIP
You are very important to us and so is the day of your event. This is when we swing into action and monitor every part of the detail to see a successful outcome for you. We want to make certain that you concentrate on the most important aspects of your event and spend your time where it counts, with your guests, attendees and participants. We make sure the arrangements and details outlined in our brief are carried out to perfection.
Stage 5: After The Event
Expect It All!
Klass Events remains committed to their clients even after the event is over and services rendered. We evaluate and debrief with you, making sure that we have exceeded your expectations and provided everything you had hoped for and more.